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Student Travel Policy

The HIT Lab NZ encourages students to publish their research in the best possible venues, including high standing journals and conferences. When students have their papers accepted, the Lab will do what it can to financially support the student’s attendance to present their work. But our budget is heavily constrained, so not all applications will be successful, and not all applications will receive the level of funding requested. Please be aware of the following guiding principles.

  • The Lab’s financial support is intended to be a grant-in-aid of participation. Students should expect to make some contribution to their expenses, particularly if they chose to eat at restaurants or stay in a nice hotel.
  • The Lab’s financial support is a privilege, not a right.
  • Some conference travel may be supported through specific research grants under the direction and decision of the project’s Principal Investigator.
  • You are expected to take all reasonable steps to reduce expenses. For example, try to find people with whom you can share a room, look for budget hotels or hostels, or become a student volunteer as this sometimes reduces registration fees to zero. Sometimes cheap options are simply unavailable, but your application is likely to be declined outright if we readily find cheaper options than you are applying for.
  • We are most enthusiastic to support high quality papers in high quality conferences, regardless of where they are held. High quality papers are strongly reviewed full papers (not abstracts), well supported by the reviewers, and published in the archived proceedings.  
  • Finally, students who receive funding must write a short report on their experiences (a few paragraphs) and email it to the HIT Lab Director and Katy within two weeks of returning from the conference.

Process

  • Fill in this form and submit it to the director before you submit your paper.
  • Please attach a copy of the paper you will be presenting and a copy of the referees’ reports to this application.
 

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Contact

Address
HIT Lab NZ
Old Maths Building
University of Canterbury
Ilam, Christchurch
New Zealand

Phone
(64 3) 364 2349

Email
info@hitlabnz.org

University of Canterbury

University of Washington

Canterbury Development Corporation